Troop 93 Eagle Project Process

The first thing you’ll want to do is review the Eagle Scout Handbook (Check out Chester County Council’s website to get the most up to date version). Within there, you’ll see a link to download the Eagle Scout Workbook (Again, Check out Chester County Council’s website to get the most up to date version). In order to work through this “fillable” pdf, you need to open it using Adobe Acrobat. Then it makes it simple to go through and fill in the spots that need to be filled in.

Getting to Eagle Scout is a very big deal, and because of that Chester County Council and Boy Scouts overall have set steps for you to complete the Eagle Scout Project and Application process. Just so you are aware of how things will need to progress, here is (in general) what will need to happen:

  1. Select a project. – Talk to the Scoutmaster about your project to make sure it is suitable, practical, and likely to succeed.

  2. Fill out the Project Proposal section of the Fillable pdf. – That is pages 7-12 of the pdf. Do your best to fill in everything you can to make sure you have the best understanding of how you plan to complete this project. Be sure to fill out and follow the Project Planning checklist.

  3. Get Beneficiary Approval of the Proposed Project. – You’ll need their signature on a printed copy of the proposal section ( Page 12).

  4. Present to the Troop Adult Committee. – You’ll need to coordinate with Mr. McKeon to get on the agenda for a future Committee Meeting. You’ll present your project on your own to the Adult Committee, and they’ll give you suggestions on modifications, things to consider, etc. This is a real good opportunity to get real feedback from others before you present your proposal to Council. Mom and/or Dad should sit in, but they will simply be listening. This is your project to present.

  5. Schedule a Meeting with and Meet with Mr. Stalnaker from Council. – You’ll need to have a good understanding of the project, as you and he review your project. Phone to discuss your project and set up an appointment. You’ll meet at his house, and Mom and/or Dad can attend again (in fact one of them has to), but again this will be a meeting between you and Mr. Stalnaker.

  6. Finish the Planning Section of the Fillable Workbook. – This includes pages 13-20 of the fillable pdf. I always suggest you fill this out preliminarily before you meet with the Troop Committee or Mr. Stalnaker, as it will ensure you have all aspects accounted for. If you do that, you can finish this up after approval from Mr. Stalnaker in preparation for your project. (One Item: The fundraising portion only needs to be completed if you are doing a separate fundraising project to raise money for your project. If your beneficiary is helping to pay or relatives are helping, or you have other donations, the fundraising section is not needed.)

  7. Complete Your Project. – Work with your Beneficiary to plan any dates needed…otherwise, reach out to the Troop to plan workdays and get the needed help you need from other scouts and adults.

  8. Prepare Project Paperwork and Binder. – Once done with your project, you’ll need to complete the Project Summary portion (Pages 21-24 of the fillable pdf). This will provide all the details needed for final review and summarizing your project, including photos, hours spent, lessons learned, and costs. You’ll also need your Beneficiary final signature on the completed project. Your binder should include all of the fillable pdf (completed)…with a cover on the front and on the spine that shows your name, troop number and the project name.

  9. Complete Eagle Application. – That can be found online, again as a fillable pdf. Here you will list your merit badges, leadership positions and dates, etc…

  10. Write your Ambitions and Life Purpose statement. Print 2 copies for your binder.

  11. Get Recommendations. – There are forms and directions for requesting and getting your 6 required letters (completed forms) for your recommendations.

  12. Get Signatures and Have Final Scoutmaster Conference. – You’ll present yourself to your Scoutmaster with your completed Binder and Application to review, and get his final signature, while also giving you your final Scoutmaster Conference. Although it’s within the Handbook, attached is a checklist of things you should have, before meeting with your Scoutmaster. Going through this ahead of time will help ensure you have everything (that you can) taken care of before your SMC.

  13. Acquire Committee Chair Signature. – You will do this after your SMC, once he has your completed binder/application.

  14. Acquire Council Verification Signature. – You will do this once you have the Committee Chair signature.

  15. Deliver Binder/Application to Mr. Stalnaker. – Your Scoutmaster will do this once he has Council signature. A Board of Review will be scheduled

  16. Board of Review.

That’s the whole process. It takes several months, so be ready for that.

The first thing you should do is print out a copy of the Chester County Council Eagle Scout Handbook, the fillable Eagle Scout Service Project Workbook, punch holes in the sheets, and put it into a hard binder. From there, you can start to swap out the blank pages with the completed pages as you get them accomplished, and in the end, the binder will be what you present to your Scoutmaster and Council.

You and your coach should meet at your house at some point with a parent sitting in listening. Before doing that, you can take a shot at completing Task 2 above (and maybe even try to fill out what you can for Task 6). This will help you get the best understanding of the project details. You and your coach can review everything and then you can adjust and update from there and then you can move to get your proposal signed by your Beneficiary (Task 3) once you are set… before getting ready for a Committee Meeting Presentation (Task 4). When you and your coach sit down, you two can talk about what you’ll want to present at the Committee Meeting to be successful and get the most out of it as well.

Eagle Scout Resources